St Philips Dramatic Society (The Cliffites)
Privacy Notice for Cast and Crew
How we use member information
We, St Philips Dramatic Society, are a data controller for the purposes of the Data Protection Act. We collect and hold personal information relating to our members.
We use this personal data to:
- contact our members
- safeguard our members
- support bids for external funding (anonymised data only)
This information will include their contact details, personal characteristics such as their ethnic group, relevant medical information. We will not give information about you to anyone without your consent unless the law and our policies allow us to.
We are required to pass some information about our performers who are under 16 to the Local Authority for the purposes of licensing (names, address and date of birth).
We share anonymised information from time to time with the Local Authority and other grant-awarding bodies to support funding bids only. You will not be able to be identified from this anonymous data; it simply helps support our bid. The anonymised data is handled securely.
WHAT INFORMATION DO WE COLLECT?
When joining The Cliffites we ask you to complete a registration form and provide us with your name, address, phone number, email address, date of birth (if under 16), emergency contact details and relevant medical conditions.
WHAT DO WE NEED THIS INFORMATION FOR?
We require the information for the following purposes:
Name, Address, Phone Number, email address – these are for the purposes of contacting you in case of emergency and also for licence information that we are required to supply to the local authority when applying for a performance licence in relation to a show etc.
Emergency contact details – if we need to contact someone in case of emergency
Relevant Medical Information – if any medical condition would affect any first aid given to you we need to know about it.
HOW DO WE STORE THIS INFORMATION?
The information is stored on a password-protected laptop.
CAN YOU OPT OUT OF THIS?
Yes! If you do not wish for The Cliffites to store any of the above information then please let us know immediately and we will delete all relevant data and notify you that it has been done. However, we need certain information to be able to comply with licensing requirements (dates of birth) and health and safety requirements (medical information and emergency contact details). So if we do not hold this information then you will not be able to perform.
Updated May 2018